How to Submit The AFA
How to submit the Audit Findings Acknowledgement (AFA) document.
Table of Contents
Overview
The Audit Firm Agreement (AFA) must be submitted in RBA Online before an audit can proceed. This article explains how auditors submit the AFA and clarifies visibility and access limitations once the agreement is signed.
Submitting the AFA
Auditors are required to review and electronically sign the Audit Firm Agreement (AFA) as part of the audit submission process in RBA Online.
Once submitted, the AFA is recorded in the system and associated with the applicable audit.
Note: The AFA is an agreement between the audit firm and the supplier.
Once the on-site visit is completed, the Auditor must upload the Audit Findings Acknowledgement Documentation signed during the closing meeting.
When the Auditor logs on to RBA Online, they will see a notification that they have a pending task to submit the AFA.
Click the Audit ID in the To Do to go directly to the AFA screen, where you can upload your completed document(s). You may use your own document or have the system generate a template for you (Microsoft Word format).
To use the system-generated template, click [Export AFA]:
The system-generated AFA will populate with findings that have been entered on the Report tab. If you have not filled out any information on the report tab, the template generated will be blank.
Upload the signed copies of the AFA using the file uploader. Upon successful upload, the document will appear as a link on the screen with a timestamp of the upload date/time.
AFA Visibility and Access
After the AFA is signed and submitted:
- The signed AFA is only directly available to the supplier
- Customers do not automatically have access to view the AFA in RBA Online
If a customer would like to review the signed AFA, one of the following must occur:
- The customer coordinates directly with the supplier to obtain a copy, or
- The supplier may upload the signed AFA to the Attachments tab in RBA Online to make it visible to customers
RBA does not independently distribute or grant customer access to signed AFAs.