The VAP audit is a comprehensive assessment tool used to evaluate a facility’s compliance with labor, health and safety, environmental, ethics, and management system standards. While the standard audit cycle allows time for corrective actions and follow-up, the RBA permits early closure under specific conditions. Early closure can be advantageous for suppliers seeking to demonstrate rapid remediation and reduce perceived risk in the supply chain.

Eligibility for Early Closure

To qualify for early closure, a facility must meet the following conditions:

  • All Non-Conformances Resolved: The facility must have addressed and closed all audit findings, including Priority, Major, and Minor non-conformances.
  • Evidence-Based Remediation: Sufficient and verifiable documentation must be submitted to demonstrate that corrective actions have been effectively implemented.

Documentation and Verification Process

The process of requesting early closure involves several key steps:

  • Submission of Corrective Action Evidence: The facility must compile and submit comprehensive documentation, such as revised policies, training records, photographic evidence, and implementation logs, to the assigned RBA-approved audit firm.
  • Audit Firm Review: The audit firm will evaluate the submitted evidence. In some cases, a follow-up verification—either remote or onsite—may be required to confirm closure.
  • RBA-Online Submission: Once the audit firm confirms that all findings have been closed, the facility may formally request early closure through the RBA-Online platform.

Strategic Benefits of Early Closure

Successfully achieving early VAP audit closure offers significant advantages:

  • Enhanced supplier credibility
  • Reduced supply chain risk exposure
  • Improved future procurement opportunities
  • Demonstrated commitment to ethical business practices

While the process demands meticulous preparation and transparent documentation, early closure serves as a powerful testament to an organization's commitment to responsible business standards. Facilities should collaborate closely with their assigned audit firm and maintain thorough, accurate records throughout the process.

Requesting early closure of a VAP audit is a structured process that requires thorough remediation, transparent documentation, and coordination with the audit firm. When executed effectively, it serves as a powerful signal of a supplier’s dedication to responsible business practices and supply chain integrity.

For further assistance, facilities are encouraged to consult their audit firm or contact the RBA directly at vap@responsiblebusiness.org.

Pro Tip: Consistent documentation and proactive remediation are key to successfully navigating the VAP early closure process.