To initiate an Audit request against your own facility within the RBA-Online system, go to the “My Audits” page under the Audit Tab:

You will be brought to the following screen that will hold a list of all previous audits that you have completed:

From here select the [Initiate Audit] button on the top left. This will open a window for you to enter the information that relates to the audit you would like to initiate.

Select the facility name where you would like the audit conducted, and complete all of the required fields. 

Audit Category: What audit standard are you requesting.

Audit Type:

• Initial Audit (this is a biannual Audit, valid for two years from end date)
• Closure Audit (this is used to Close out any Additional Findings)
• Priority Closure Audit (this is required in order to close out any Priority Findings)

When you have finished entering data on the first page, click [Next →] to go to the next page. 

Business Type: Manufacturer or Service Provider options for VAP audits. Recruitment Agency, Labor Agent or Employment site options for SVAP audits. 

The scoping questions will change depending on the audit and business type. When you have finished entering data on the Scope page, click [Next →] to go to the next page. 

Choose the Customer that is the primary requester for the audit, and add any additional customers that should get automated alerts related to the audit, then click [Next →] to go to the next page. 

Identify who will be paying for the audit, and ensure point of contact information is accurate, then click [Next →] to go to the next page. 

Choose who will be responsible for reviewing and approving the corrective action plan (CAP) for any findings of non-conformance uncovered during the audit, then click [Initiate].

From here you'll have the option to eSign or sign manually by uploading signed documents onto the RBA Online Platform. Selecting Manual will trigger the following pop-up window:

On this platform, you will have access to download the templates required for the audit process. 

Once you complete the templates, you will need to sign them and upload them onto the platform. Once the signed templates are uploaded, the Audit Program Manager (APM) will review the Self-initiated VAP Audit, which triggers a review process. 

After the review process is completed, the audit moves to the scoping stage. The length of the audit is based on various factors such as location, facility size, and number of workers. 

Once the scoping agreement is ready, the auditee will be notified to review and sign it. All the tasks to be completed will be displayed on the RBA Online Platform under the "To-Do" section.

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